We spend so much of our time in meetings, yet few people are trained to be outstanding meeting leaders. In this workshop, you’ll learn how to engineer meetings that are useful, productive, and energizing. You will learn the formula behind good and bad meetings and how to quickly fix meeting problems as they occur, including topics that go off track, sidebars, over- or under- participation, and decisions that are stalled. You will leave feeling confident in your ability to optimize the meetings you are in, even when you aren’t in charge.
Pre-work: Come to this session with a few meetings in mind that you would like to optimize.
During this workshop you will learn:
- The responsibilities of being a meeting owner: choosing the right meeting type & format to meet the goal, sequencing the agenda, and timeboxing agenda items.
- Opening: How to open the meeting using a purpose statement that focuses the group. Practice making a 4P statement: purpose, product, personal benefit, and process.
- During a meeting: How to keep a meeting on track, including using a visual agenda/ progress markers, summation and transition statements, time statements, parking lots, and use of whiteboard when focus has been lost.
- Closing: How to close the meeting, including using action-owner statements.
- Advanced tools to use for each meeting type: status update/ alignment meeting tools (including use of timers and round robins), brainstorming (including idea quotas and inclusivity tools for introverts), and group decision making (including dot vote, cluster analysis, and criteria matrix).
- Intervention techniques when something goes wrong.
- How to create a plan of action to use what was covered in the workshop in an upcoming meeting.
After this workshop, you will know how to:
- Design meetings well, including creating optimized agendas
- Facilitate meetings well, including knowing how to intervene
- Follow up well after a meeting, including documenting decisions and action items